Resolution 2023-084 authorizing the City Administrator to execute Amendment No.1 with Digital Deployment, Inc. for website and hosting services for a new not to exceed amount of $181,150 and extend the contract through June 30, 2028

In 2017 staff issued a Request for Proposals (RFP) for a new City website and hosting services and after a robust evaluation project entered into a contract with Digital Deployment, Inc. with a not-to-exceed amount of $109,450 for the development of a new City website and yearly hosting costs through FY 2028. Prior to this the previous website was over ten years old and complicated and cumbersome to update to the point that staff could not update the website without the support of a 3rd party. 

A change order to that contract was issued for FY 2022-2023, extending the contract and providing funds in the amount of $10,500 to work with Digital Deployment on a refresh of the City’s website, including updating the color scheme and adding some additional functionalities to further improve staff’s ability to display and provide information to the public. Digital Deployment excels at responsiveness to staff questions and has continued to develop and grow its training library. Staff with little to no website update experience are able to make website updates with relative ease to keep website content up-to-date.  

In 2017 Council adopted Resolution 2017-081 authorizing the City Administrator to enter into a professional services agreement with Digital Deployment, Inc. with a not-to-exceed amount of $109,450 for the development of a new City website and yearly hosting costs through FY 2021-2022. 

In 2022 the change order extended the contract through 2023 and increased the not-to-exceed amount $20,700 ($10,200 for annual maintenance and hosting costs and $10,500 for the website refresh) for a new not-to-exceed amount of $130,150. 

Staff recommends adopting Resolution 2023-084 authorizing the amendment of the contract to extend the term through June 30, 2028 and a new not-to-exceed amount $181,150 ($10,200 annually for maintenance and hosting each year for five years). 

In 2017 Council adopted Resolution 2017-081 authorizing the City Administrator to enter into a professional services agreement with Digital Deployment, Inc. with a not-to-exceed amount of $109,450 for the development of a new City website and yearly hosting costs through FY 2021-2022.