Adopt Resolution 2023-055 (Attachment 1) amending the professional services agreement with Joseph Systems, Inc. dba J4 Systems to increase the not to exceed contract value by $10,000 to $51,840 and extend the termination date by 5 months to November 30, 2023 

The City utilizes a variety of consultants to augment its staffing capacity, especially to provide specialized services such as the current project to migrate some online systems from physical servers located here in the City to a cloud based platform.  For this project, the City has been in an ongoing contract with Joseph Systems to provide this specialized support. The City Administrator entered into an agreement with Joseph Systems for contract Computer Consulting services on August 9th, 2021 for a not to exceed cost of $23,008.70, which following subsequent amendments approved by City Council, was most recently increased to a not-to-exceed amount of $41,840.70 with a termination date of June 30th, 2023.

Council is being asked to consider authorizing the City Administrator to execute a fourth amendment (Attachment 2) to the existing agreement with Joseph Systems Inc. that will increase its value by an additional $10,000 for a new not to exceed amount of $51,840.70 and a contract extension with an end date of November 30, 2023.  This additional funding ceiling and time extension is needed due to a recent departure in the City’s IT department. 

The costs associated with increasing the not-to-exceed value of this contract will be offset by salary savings in the IT Department in FY2022-23.

Council approved contract Amendment No. 3 on April 4, 2023