Resolution 2023-047 authorizing a Funding Agreement with the Transportation Agency for Monterey County

Adopt Resolution 2023-047 authorizing the City Administrator to execute a Funding Agreement between the Transportation Agency for Monterey County (TAMC) and the City for the use of Regional Surface Transportation Program funds.

The Regional Surface Transportation Program (RSTP) is a state-administered program that uses federal and state transportation block grant program funds to promote construction, rehabilitation, and resurfacing of roadways, transit projects, bicycle routes, pedestrian walkways, safety improvements, and surface transportation planning. Part of the State’s share of the federal funds is allocated to metropolitan planning organizations or transportation planning agencies to appropriate to projects within their respective county. For Monterey County, the Transportation Agency for Monterey County (TAMC) serves in this capacity, and local agencies receiving funds must enter into an agreement with TAMC regarding specific requirements and obligations for the use of these funds.

Attachment #2, Agreement between the Transportation Agency for Monterey County and the City of Carmel for the Allocation of Funding Approved by the Transportation Agency Board of Directors, requires the City to use its RSTP funds shown for the eligible projects identified in in Exhibit A of the Funding Agreement. Eligible projects are identified in Title 23, United States Code, Section 133(b).

As shown in the following table, the City has an RSTP carry-over balance of $23,945.90 for the first three, previously-authorized projects, with funding expiring by late August 2023. Staff is in the process of submitting invoices for the full amount of reimbusement by the deadline. The fourth project listed in the table is for a new allocation of $36,857.20 as recently announced by TAMC. This amount was already captured in the upcoming Capital Improvement Program for the FY 2023/24 Annual Paving Project. At the April 4, 23 meeting, Council adopted a list of five streets o for a pavement overlay, 20 streets for slurry seal treatment, and seven locations for sidewalk repairs.

The City is required to conform to the following administrative procedures to remain eligible for funding:

• Submit annual reports to TAMC by April 30 each year describing the progress of the projects listed on Exhibit A of the Funding Agreement.
• Acknowledge TAMC’s role in public notices regarding the projects.
• Complete the projects within three years.
• Comply with federal cost principles and audit requirements.

The Agreement expires in three years, upon which time it will be subject to renewal.

The City’s current RSTP Fair Share funds total $60,803.10 and will be used for eligible surface transportation projects and tasks as outlined in the table above.

Projects #1 and #4 are Capital Improvement Projects (FY 2020/21 and FY 2023/24 Annual Paving Projects). RSTP reimbursements for these projects will be reallocated into CIP Fund account #301-311-00-43008. Projects #2 and #3 are operating budget-oriented projects (traffic painting and EV charging station). RSTP reimbursements for these projects will be reallocated into the Public Works Operating Budget in Account Number 101-119-41-42105, Streets materials and supplies, and 101-119-42-42001, Facility Maintenance contract services, respectively.

Although provisions are included in the master funding agreement for Transportation Development Act 2% (TDA 2%) funds and Regional Development Impact Fee Revenues (RDIF), no funding allocation has been designated for the City at this time.

Council approved similar, three-year master Funding Agreements with TAMC in July 2017 and in July 2020.