Receive a presentation on the proposed Fiscal Year 2023/24 Capital Improvement Program and Five-Year Capital Improvement Plan, and provide direction to staff

Receive a report regarding:

• Capital projects completed, or are scheduled to be completed, in FY 2022/23
• Projects to be cancelled or deferred 
• Capital projects funded in FY 2021/22 and/or FY 2022/23 that are recommended to be carried over, with remaining funds, into FY 2023/24
• Potential FY 2023/24 projects with external funding, donations, and by volunteers

• Potential new capital improvement projects for FY 2023/24
• Introduction of the 5-year Capital Improvement Plan update
• Discussion on carry-over funding, capacity, and “Catching Up” on previously-funded projects

Provide guidance regarding funding priorities for Capital Improvement Projects.

Capital Project Fiscal Summary

For Fiscal Year 2022/23, the City Council approved $5,029,000 for 25 CIP projects that were recommended. During last year’s presentation, 12 “carry-over” projects from FY 2021/22 were briefly presented and agreed upon by City Council; however, the budget appropriations were inadvertently not included in the FY 23/24 Budget.  This discussion includes the following:

• $3.067M for 8 carry -over projects from FY 2021/22
• $3.609M for 17 carry-over projects from FY 2022/23

The five-year financial projection reflects $6.7M for capital improvement projects for both fiscal year carry-over projects. All new capital improvement projects for FY 2023/24 will be incorporated into the financial forecast after the preliminary discussion. 

Capital Project Definition

While reviewing capital projects, it is helpful to have a common understanding of what constitutes a “Capital Project.” The Government Accounting Standard Board uses the term “capital assets” to include “land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, historical treasures, infrastructure, and other tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period.” 

For the City of Carmel-by-the-Sea, staff recommends that we continue to define a Capital Project, or a Capital Outlay, as an asset with any single component or piece of equipment that costs more than $10,000 and has an expected useful life exceeding ten (10) years.

Note: Some of the projects listed below, such as reports and plans, may not fall under the true definition of a capital project. However, some of these reports may include recommendations for future capital projects. One example would be the Coastal Engineering Study which will identify physical improvements to be made along the shoreline over future years.

Other projects would not result in future capital improvements and are considered one-time special projects designed to meet regulatory requirements, address public safety needs, provide essential, specialized maintenance services, and/or enhance operational effectiveness. Staff seeks Council direction regarding these projects so that funding may be allocated within the operating budget of the respective department.

Strategy

A preliminary 5-year Capital Improvement Plan (CIP) is included in Attachment 1. This 5-year CIP provides information on the needs for necessary infrastructure for the upcoming fiscal year, as well as a forecast for the subsequent four years. Many of these needs have been identified through assessments and plans for City assets, including: 

• ADA Transition Plan (2018)
• Carmel Facilities Assessment (2013) & Facility Condition Assessments (2023)
• City Council Strategic Priorities list
• Climate Action and Climate Adaptation Plans (2022)
• Mission Trail Nature Preserve (MTNP) Master Plan (2016)
• MTNP Stream Stability Study (2019)
• North Dunes Habitat Restoration/Del Mar Master Plan (2009)
• Storm Drain Master Plan (2020) and Master Plan Update (2023)
• Street Saver Pavement Management Plan Update (2022)

Other sources of projects include:

• City Departments
• Library Master Plan (in progress, 2023)
• Outside Entities
• Vehicle Replacement Schedule

This CIP provides a framework for the Council to allocate funding for the most critical projects over time.

1.    Projects Completed in Fiscal Year 2022/23

 Fourteen (14) capital improvement projects were completed in Fiscal Year 2022/23, or are anticipated to be substantially completed by June 30, 2023:

• ADA Upgrades, Year 5 (FY 2022/23, $15,000): As identified in the City’s 2018 Americans with Disabilities Act Transition Plan, the drinking fountain at the Park Branch Library was replaced, the emergency phone at Forest Hill Park was relocated, the disabled access notification system at the Harrison Memorial Library was rebuilt, and currently, railings are being fabricated for the Piccadilly Park restroom and in front of the Harrison Memorial Library. All of these upgrades meet ADA standards.

• Electric Vehicles for Community Planning and Building (FY 2022/23, $30,000): Two electric vehicles were purchased for the Community Planning and Building Department for $50,000. The CIP allocated $30,000 from the Vehicle and Equipment Fund, and the balance was appropriated with the February 2023 Mid-Year Budget.

• Facilities Component Inspections (FY 2022/23, $85,000): At the December 2022 meeting, Council awarded a $56,518 Professional Services Agreement with Bureau Veritas North America to provide facility condition assessment reports for four buildings: City Hall, Fire Station, Public Works, and Vista Lobos. Final reports are anticipated to be complete by the end of the Fiscal Year. Some of the more urgent recommendations for repairs will be included as Facility Renovation Projects over subsequent CIP cycles.

• Fire Engine: In October 2022, Council appropriated $880,000 and added the fire engine into the FY 2022/23 CIP. The Pierce Manufacturer Enforcer diesel fire engine has been ordered with delivery anticipated in approximately two years. 

• Library Master Plan (FY 2021/22, $50,000): This project complements the Library’s Strategic Plan objective to develop facility plans for the Harrison Memorial and Park Branch library buildings. In January 2023, Council awarded a $55,000 Professional Services Agreement to Jayson Architecture to prepare the Master Plan. The Plan is anticipated to be substantially complete by the end of the Fiscal Year. Implementation of the Plan by designing the first set of improvements is proposed to begin in FY 2023/24.

• Mission Trail Nature Preserve Drainage Improvements–Design (FY 2021/22, $90,000): Engineering and environmental work has been completed for the first three (3) of eight (8) stream restoration and drainage improvement projects, located near the Rio Road entrance of the Preserve, which were recommended in the 2019 MTNP Stream Stability Study. There are still two regulatory permits to be obtained before we can advertise this project for construction bids, and they are anticipated to be issued before the end of the Fiscal Year. This Project was split into two phases - Design, which is now complete, and the construction phase in which remaining funds need to be carried forward into Fiscal Year 2023/24 as listed below.

• North Dunes Habitat Restoration Project, Year 7 (FY 2022/23, $10,000): This project continues the highly successful, multi-year effort to restore the native habitat of the North Dunes. Funding was utilized to continue restoration activities including weed removal and native planting, post and cable fencing installation, and biological monitoring and reporting. The project received a 5-year Coastal Development Permit extension in August 2021 to continue restoration activities.

• Police Radios Lease, Year 2, (FY 2022/23, $30,000): Twenty-two (22) radios were purchased in 2021 for $30,000 per year payments for six years, with funding from the Vehicle and Equipment Fund.

• Public Access Property Records, Phase II (FY 2022/23, $67,000): The Community Planning and Building Department retained a consultant to digitize the City’s vast property files, link those records to the City’s online GIS portal, and incorporate additional data layers into the GIS. This two-phased, $135,000 project is now substantially complete.

• Scenic Pathway Renovation Barrier Rails (FY 2021/22, $50,000): This project was carried over into the current fiscal year. Carmel Cares prepared an improvement plan to repair the most heavily-damaged areas of the barrier rail, as well as several areas of missing rail. The plans were approved by staff, and Carmel Cares obtained quotes for lumber and materials to be purchased by the City. Award of the materials will be submitted to Council within the next two months.  Carmel Cares will hire a contractor and pay for the costs for installation, under guidance of the Public Works and Community Planning and Building Departments.

• Storm Water Ordinance: While previously discussed as a capital project, and as one of Council's strategic priorities, this project was not incorporated into the CIP because it was funded by the Public Works operating budget. An environmental consultant, the City Attorney's office, and Public Works staff significantly updated the City's ordinances Chapters 17.42 and 17.43 to remain in compliance with state storm water mandates. The California Water Quality Control Board provided minor comments; however, we are still awaiting final comments from the Coastal Commission. It is anticipated that comments will be received and the Ordinances will be adopted by Council by the end of the Fiscal Year.

• Street Sweeper (FY 2022/23, $550,000): In July 2022, Council awarded a $563,814 purchase of a RAVO SE 5 electric street sweeper, offset by a $250,000 Central Coast Community Energy grant. This was funded by the Vehicle and Equipment Fund. The sweeper is currently being manufactured overseas and is scheduled to be delivered by the end of the fiscal year.

• Sunset Center HVAC Building Control Unit Replacement (FY 2021/22, $50,000): At the April 2022 City Council meeting, this project was added into the FY 2021/22 CIP. Due to unforeseen delays in obtaining parts, the project was not completed until late 2022.  

• Uninterrupted Power Supply System (FY 2022/23, $20,000): UPS systems were purchased and related electrical work is currently in progress. This IT project will be completed by the end of the Fiscal Year.

2.     Prior Projects Recommended to be Cancelled or Deferred

 Three (3) projects should be cancelled or deferred as discussed below.

• Ocean Avenue Medians Split Rail Fence: The Carmel Residents Association planned to donate $55,000 for installation of a split rail fence along all five Ocean Avenue raised median islands, possibly installed in a zig-zag pattern, along the center of each median island. The Forest and Beach Commission was receptive to a small, pilot test area in one of the median islands, but after all five median islands are complete with landscaping renovations. The CRA has since withdrawn its application for the project.

• Vista Lobos Interior Remodel (FY 2022.23, $25,000):  This project was intended to launch design work to provide additional modular offices for City staff in the Vista Lobos conference room. Since last year, the Community Planning and Building and Public Works (front) offices have been renovated, and there is now a reduced need for additional staff space at this time. Further, Vista Lobos is also being considered as possible "Swing Space" for the Police Department during renovation of the existing building. This project should be deferred until Council pursues specific direction on the Police Building project.

• Wayfinding Signs (FY 2021/22, $18,500): As approved at the March 2021 Council meeting, TAMC would reimburse the City up to $18,500 for 15 wooden signs. Our initial understanding of the project was to install signs that provide directions for bicyclists, pedestrians, and visitors to various Carmel area points of interest, including Sunset Center, Devendorf Park, beach access, etc. Staff developed a layout plan for these signs; however, TAMC denied our layout and provided an entirely different configuration of signs, clustering all the signs near the Pebble Beach gate on San Antonio and Second Avenue, and in the vicinity of Carmel Mission. These clustered locations are not supported by staff. Furthermore, the cost of the signs, if made of wood as intended, will exceed the available funds. Staff recommends canceling the project and the reimbursement agreement with TAMC.

3.  Projects Funded in Fiscal Year 2021/2022 and/or 2022/23 that are recommended to be carried over to FY 2023/24

 The following 25 capital improvement projects, funded in Fiscal Year 2021/22 and/or 2022/23 but not completed, should be carried over into FY 2023/24:

• Ambulance (FY 2021/22, $200,000 + $50,000 donation) and Ambulance Equipment and AED (FY 2022/23, $75,000): These two projects are combined. A contract to build the new ambulance with equipment for $410,000 will be submitted for Council approval at an upcoming meeting. There is a long lead time for delivery of approximately three years. The total combined funding of $275,000 from the Vehicle and Equipment Fund, and a $50,000 donation, will need to be carried forward until the invoice is due. Staff recommends carrying the funding over each fiscal year until needed for payment, and placing the estimated $85,000 balance for the ambulance into the CIP for Fiscal Year 2025/2026.

• Beautification Project (FY 2022/23, $25,000). Costs for the purchase of new trees, plants, and other aesthetic enhancements over most of the current Fiscal Year were funded by the Forestry Operating budget. Of note, the City purchased 60 new trees late last calendar year, and 40 have been planted to date. We do anticipate planting the remaining 20 trees within the next several months and purchasing landscaping and supplies from this CIP project account. Any remaining funds should be carried forward into Fiscal Year 2023/2024 and merged with additional funding for the proposed Beautification Project next year. 

• City Hall Retaining Wall Repair (FY 2022/23, $100,000):  The redwood retaining wall in the south parking lot of City Hall failed due to the lateral loads from the historic City Hall building over to the under-designed wall. With project management services provided by Ausonio, Inc., structural and geotechnical engineers were retained to design a permanent fix. The fix includes removal of the redwood planter area, constructing a large, concrete wall and footing below the existing building footing, particularly below the office of the Planning and Building Director, and replacing the planter. Award of the construction contract is scheduled for the April 4th Council meeting, contingent upon a transfer of $113,600 from the General Fund End Balance. Remaining funds need to be carried over into Fiscal Year 2023/24 to complete construction.

• Coastal Engineering Study (FY 2022/23, $150,000) and the Beach Sand Survey Project (FY 2021/22, $25,000): These projects have been combined. This Study was identified in the Climate Adaptation Plan as a critical document for sea level rise resilience planning to ensure the City has the tools necessary to make decisions related to the long-term maintenance of coastal resources and infrastructure.  At the November 2022 meeting, Council awarded a $175,000 Professional Services Agreement to EMC Planning Group, who teamed up with Integral Corporation and Haro Kashunich & Associates, to complete the four key tasks for Phase I of this Project. The results of Task 1, the Coastal Engineering Condition Evaluation, was presented to the Forest and Beach Commission on March 9th and is planned to be presented to the Climate Committee at an upcoming meeting.Remaining funds should be carried over into FY 2023/24 to finish Phase I. Phase II is listed as a potential project for Fiscal Year 2023/24.

•  Drainage System Repair Design (FY 2021/22, $100,000), and Drainage System Repair Design Phase II (FY 2022/23, $500,000): should now be considered one combined project. The City-wide Drainage Master Plan identified numerous spot repairs needed for our existing underground storm drain pipes, as well as significant "bottlenecks" in the drainage system. In October 2022, Council awarded a $50,000 Professional Services Agreement to Schaaf & Wheeler Consulting Engineers to update their 2020 Drainage Master Plan to reflect recommendations from the Climate Committee to evaluate 20-year storm event impacts to the drainage system, versus 10-year storm events as previously evaluated, and as much of the drainage infrastructure of the City was built. The Updated Master Plan is complete, and highlights will be presented to Council at an upcoming meeting. On a parallel track, Neill Engineers was issued a $24,999 Professional Services Agreement to design eight to ten specific drainage repairs and bottleneck elimination projects. The design of those improvements is in progress. Remaining funds should be carried-forward into Fiscal Year 2023/24 to complete the design. At least $4M will be needed to fix the most critical repairs and bottlenecks, and allocations for specific repairs will be recommended in future year CIP plans.

• Electrical Panel Upgrades for City Hall, Public Works, Sunset Center, and Vista Lobos (FY 2022/23, $75,000): Electrical panel upgrades are necessary for these facilities to carry new electric vehicle charging stations, and to provide additional capacity for electric loads since these panels are near or potentially over capacity. Based on the Police Building Project, it is recommended that the Public Works facility of these four panels be incorporated into the Police Building, and that the Fire Station, which is also near capacity be substituted in its place. Note that the electrical switches in the Public Works Garage have been replaced with weatherproof panels. Also, in February 2023, $35,000 was added to the Public Works Operating Budget for Mid-Year Budget augmentation to support the active electrical work at the Vista Lobos parking lot. A contract was executed with PG&E to install the $200,000 transformer for 5 new charging stations at Vista Lobos at no cost to the City. Staff is currently negotiating a new Professional Services Agreement with an electrical/mechanical engineering consultant to provide design services for both the 4 Electrical Panel Upgrades and the Vista Lobos EV Charging Station projects. 

• Facility Renovation Projects (all FY 2022/23, combined $715,000): The following six (6) facility renovations have been bundled into one design and construction project for cost-effectiveness and efficiency. These projects are being managed by contract project managers with Ausonio, Inc. In February 2023, Council approved a $78,900 Amendment to the Professional Services Agreement with Ten Over Studio, for architectural and engineering design services for these projects. Preliminary design work is nearly complete, and final design and commencement of construction bidding is likely by the end of this Fiscal Year; however, remaining funds for these projects should be carried forward for construction into Fiscal Year 2023/24. 

• City Hall Roof Replacement: $100,000.
• Harrison Memorial Library Backup Generator: $60,000.
• Harrison Memorial Library Carpet Replacement: $100,000. This will be bid as an alternative and/or deferred if recommended in the Library Master Plan.
• Harrison Memorial Library Renovations Exterior and Interior Painting: $200,000
• Sunset Center Cottage Window Repairs: $105,000
• Sunset Center Hazardous Materials Abatement and Exterior Painting: $150,000

• FY 2022/23 Concrete Street Repairs (FY 2022/23, $1,005,000): At the January 2012 meeting, Council awarded a $189,667 Professional Services Agreement to BKF Engineers for design of this project. The project includes repairs and resurfacing of concrete intersections at Ocean/San Antonio, San Carlos/Fifth, San Carlos/Sixth, and along Ocean Avenue, between Monte Verde and San Antonio, and along San Carlos between Fifth and Sixth. An ADA ramp and bulb outs will also be included at the Junipero/Seventh intersection. The total project budget includes $441,300 in external funds (i.e. Measure X, SB-1) plus the Maintenance of Effort requirement of $563,700. The project is currently in preliminary design, and final design is anticipated to be substantially completed this summer. The remaining balance should be carried forward into the Fiscal Year 2023/24 CIP for construction.

•  FY 2019/20 Citywide Annual Paving Project (refunded in FY 2021/22 budget) and carried forward: This Project, which includes the bike route and recently-deleted median islands along San Carlos Street, was presented to the City Council at the March 7th meeting. This project is bundled with another prior carryover project called Mission Street Sidewalk Repairs (FY 2021/22). The City was allocated $15,311 from RSTP funding via TAMC to repair a significantly uneven brick sidewalk on the west side of Mission Street, between Fifth and Sixth Avenues.

• MTNP Stream Stability Projects-Construction (FY 2022/23, $142,000): This project, which consists of the first three (3) of eight (8) stream restoration and erosion control measures recommended by the Mission Trail Nature Preserve Stream Stability Study, is largely funded by a California State Parks Per Capita Grant in the amount of $187,000. The design and environmental permits for the project were listed in the completed projects above. Construction must be substantially completed by December 2023. Remaining funding should be carried over in Fiscal Year 2023/24.

• Police Building Renovation Project (FY 2021/22, $2.0M) and Police Renovation Additional Scope (FY 2022/23, $1.3M): These projects should now be considered one combined project. At the February 2023 meeting, the Ad Hoc Committee recommended, and Council approved, issuing a Request for Proposal to architects with expertise in police building design, to perform a detailed evaluation of the building, including elements shared with the Public Works Department. In brief, the evaluation will consider building code deficiencies, needed safety repairs, police operational deficiencies and best practices, and the useful life of the facility with such investments. The architect will also consider swing space during construction, develop a rough cost for complete reconstruction within the current building footprint, and a cost for an entirely new building. The RFP was issued, four proposals were received, and negotiations are underway with the highest-ranked firm. A Professional Services Agreement with the selected architect will be presented to Council for award at an upcoming meeting. The project is being managed by a 4 Leaf project manager.

• Resilience Infrastructure Planning and Design (FY 2022/23, $85,000): As recommended in the Climate Adaptation Plan, this project involves developing plans for sustainable backup power to provide continued operations of critical facilities. Preliminary review to date suggests focusing the project on the Police, Public Works, Vista Lobos, and Youth Center in the event of an extended power outage. The project is currently on hold pending the outcome of the Police Building Evaluation (discussed above). 

• Urban Forest Master Plan (FY 2021/22, $170,000): The Urban Forest Master Plan (UFMP) is one of Council's high priority strategic initiatives. During FY 2021/22, the City was awarded a Cal Fire reimbursement grant of $150,000 for the UFMP. At the August 2022 meeting, Council awarded a $150,000 Professional Services Agreement with Davey Resources Group to prepare the Plan. Contractual issues, which delayed the start of the project for several months, have all been resolved. This is an 18-month duration project with the tree inventory and technical studies in progress. An Amendment to the Agreement with Davey is currently being negotiated for additional services that are prudent, and will be forthcoming to Council for approval utilizing the forestry operating budget funds. The remaining CIP funds will need to be carried forward into Fiscal Year 2023/24 to complete the project.

• Water Well and Tank Removal in MTNP (FY 2021/22, $150,000): Regulatory decommissioning of the water well, and physical removal of the elevated tank, stone pump house, and abandoned power pole are needed. Under contract to the City, a Wallace Group project manager completed the design of the project and environmental approvals, including the Coastal Development Permit, have been obtained. The Project is anticipated to be advertised for construction bids by the end of the Fiscal Year; however, remaining funds should be carried forward into Fiscal Year 2023/24 for construction. 

• Wildfire Risk Assessment Plan: This project is one of Council's high priority strategic initiatives. The current FY 2022/23 operating budget for the Fire Department included $20,000 for a Wildfire Risk Assessment Plan. The Plan is being implemented in conjunction with the cities of Monterey and Pacific Grove. The remaining balance of these funds will be submitted to be reallocated into the Fiscal Year 2023/24 operating budget to complete the Plan.

4. Recommended FY 2023/24 Projects with External Funding, Donations, and by Volunteers

 The following projects and initiatives do not appear to require any City funding at this time; however, like all City projects, project management oversight would be needed.

• Carmel Cares Projects (Not CIP Projects): Facilitated and supported by Public Works, Carmel Cares has a number of ongoing community engagement programs and potential new projects under consideration for FY 2023/24. These projects are included in this CIP discussion for information only. Potential projects include:

• Forest Theater, Picnic tables and ADA
• Ocean Avenue Median Islands Landscaping with modified design

• North Dunes Habitat Restoration Interpretive Signage and Split Rail Fencing (FY 2022/23, $25,000 donation): Several organizations, including the North Dunes volleyball players, Rotary Club, and Carmel Cares, have expressed interest in donating funds and/or volunteer support to design and install interpretive signage and/or install split rail fencing along the Ocean Avenue and San Antonio frontages of the North Dunes site. These projects are in line with the recreation goals of the North Dunes Restoration Plan. While no plans were solidified yet in FY 2022/23, this project should be carried over into Fiscal Year 2023/24.

• Scout House Renovation (Not a CIP Project): This project is one of Council's strategic initiatives. At the April meeting, Council will be requested to adopt findings pertaining to the Surplus Lands Act and authorize the release of a Request for Proposal for interested parties to renovate the Scout House, at an estimate cost of $400,000 to $500,000. Once renovated, the selected Proposer would then provide activities programming and facility management and maintenance.  No City funds are proposed, and the selected Contractor will be required to pay fair market rent for use of the facility. This project is included in this CIP discussion for information only.

5.  Potential Capital Improvement Projects for FY 2023/24

 Numerous projects were incorporated into the CIPs for FY 2021/22 and FY 2022/23 as funding became available as the COVID-19 Pandemic starting phasing out. While 17 projects were completed during Fiscal Year 2021/22, and an estimated 14 projects will be completed by the end of Fiscal Year 2022/23, there are still 25 active projects, or portions of projects, that should be carried over into Fiscal Year 2023/24. On a typical year, 25 capital projects alone would be considered a full slate of improvement projects and capital investment.

With this in mind, staff suggests that Fiscal Year 2023/24 be considered a year to “Catch Up” on the backlog, and update the carry-over funding from FY 2021/22 that was inadvertently not carried over last year.

That said, many new projects are still needed and worthwhile. The following is a list of the most pressing or urgent projects identified by staff. Many larger-scale or costly projects, such as additional drainage repairs, repaving parking lots, Police records management, or purchase of a dump truck, are suggested to be deferred. Therefore, the list below certainly does not identify all of the potential projects!

However, the fiscal impact to the FY 2023/24 Budget for Capital Improvement Projects cannot yet be assessed until specific capital projects are tentatively selected by Council. In other words, screening the projects at the April 5^th Workshop and fine-tuning the list will allow us to focus on the highest priority projects and associated cost estimates for incorporation into the final CIP and Budget for FY 2023/24.

6.  5-Year Capital Improvement Plan

 A preliminary 5-year Capital Improvement Plan is included as Attachment 1.

Although only the first fiscal year (2023/24) would be funded as part of the City Budget, the remaining years serve as a planning tool to identify, early on, anticipated future projects. A multi-year plan also accommodates scheduling larger projects into multiple years, to allow more projects to be underway concurrently, and to allocate construction funding only when those funds are needed. Note that the needs for infrastructure renewal and facility repairs far exceed the anticipated revenue over the subsequent four years as well.

7.  Council Guidance

 Staff is seeking Council's direction on the following issues. Note that this is just the first review and screening of potential FY 2023/24 projects, and Staff will return to refine the scope of work and budgets for potential projects based on Council comments received on April 5th. Staff will also update the proposed 5-Year CIP based on Council comments.

• Review potential projects for the FY 2023/24 CIP in Section 5 and provide guidance

• Review the preliminary 5-Year CIP, Attachment #1, and delete, defer, and/or add projects (Section 6)
• Incorporating any public comments and suggestions into the FY 2023/24 CIP and/or 5-Year CIP

However, due to the significant storms and cancellation of the Special Meetings of March 14th and March 21st, staff is seeking Council confirmation of the following project categories. These issues will not be further reviewed at subsequent CIP review meetings, unless directed by Council.

• Acceptance of the 14 projects completed in FY 2022/23 (Section 1 above)
• Confirmation to cancel or defer the 3 projects described in Section 2
• Confirmation to carry over 25 projects from FY 2021/22 and FY 2022/23, including their remaining project funds, into FY 2023/24 (Section 3). Carry-over funding will be subject to adoption of the CIP and Operating Budget Resolution for FY 2023/24.
• Confirmation to proceed with projects anticipated to be funded by others (Section 4).

Upon Council’s tentative approval in April, the CIP document will be presented to the Planning Commission in May for a General Plan consistency review as required by State law and the City’s Municipal Code.

If City Council approves $3.067M budget appropriation for the eight (8) FY 2021/22 carry-over projects and $3.609M for 17 carry-over projects from FY 2022/23, the total carryover, at a minimum, will be $6.7M into the FY 23/24 CIP Budget.

 The additional fiscal impact for new projects cannot yet be assessed until specific projects are selected by Council.

The Special Council meetings of March 14, 2023 and March 21, 2023, at which this report was previously prepared, was cancelled due to the storms. This staff report has been updated for the April 5th Workshop.