This Staff Report will address the teleconferencing rules for attendance at meetings of legislative bodies. Teleconferencing is sometimes referred to as virtual or remote attendance.
AB 2449 amended Government Code Section 54953 of the Brown Act and became effective on January 1, 2023. AB 2449 provides an additional procedure for members of legislative bodies to attend public meetings remotely.
With the adoption of AB 2449, there are currently the following three methods for attending a meeting of a legislative body by teleconferencing:
1. The “traditional” teleconferencing rules in Government Code Section 54953 (b) effective now and in the future unless amended by the Legislature.
2. AB 361 which is codified in Government Code Section 54953 (e) and has special rules for teleconferencing that are different than the “traditional” teleconferencing rules. Note that AB 361 will expire on January 1, 2024 and will also apply only so long as the State’s declaration of emergency remains in effect. According to a press release issued on October 2022, Governor Newsom is expected to end the Declaration of Emergency on February 28, 2023.
3. AB 2449 rules as described below effective January 1, 2023. AB 2449 does not prevent legislative bodies from continuing to have hybrid meetings to allow the public to attend meetings remotely, it only impacts when a member of a legislative body may attend a meeting remotely.
TRADITIONAL TELECONFERENCING RULES
The “traditional” teleconferencing rules are found in Government Code Section 54953(b) and are set forth in Attachment 1 to this Staff Report.
AB 361 TELECONFERENCING RULES
The “AB 361” rules are found in Government Code Section 54953(e) and are set forth in Attachment 2 to this Staff Report.
AB 2449 TELECONFERENCING RULES
The “AB 2449” rules are found in Government Code Section 54953(f) and are set forth in Attachment 3 to this Staff Report.
Under AB 2449, members of a legislative body may attend public meetings remotely without identifying their teleconference site on the agency’s agenda or ensuring it is accessible to the public if the procedures below are followed.
As long as a quorum of the legislative body participates in person from a physical location open to the public, the remaining agency members can participate remotely in two situations:
1. Just Cause
Just cause is defined as any one of the following:
- childcare or caregiving of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires a member to participate remotely;
- a contagious illness that prevents a member from attending in person;
- a need related to a physical or mental disability; or
- travel while on business of the legislative body or another state or local agency.
In order to participate remotely under the just cause provisions, the member must notify the legislative body at the earliest possible opportunity, including at the start of a meeting, of their need to participate remotely and provide a general description of the circumstances related to one of the four items above.
A member may only participate remotely under the just cause provisions up to two meetings per calendar year.
2. Emergency Circumstances
Emergency circumstances means a physical or family medical emergency that prevents a member from attending in person.
In order to participate remotely under the emergency circumstances provisions, the member must request that the legislative body allow them to participate in the meeting remotely because of emergency circumstances and the legislative body must take action to approve the request.
A member must make a request to participate remotely under the emergency circumstances provisions as soon as possible. The legislative body may take action on this request at the earliest opportunity. If the request does not allow sufficient time to place it on the agenda for the meeting for which the request is made, the legislative body may take action on the request at the beginning of the meeting by majority vote.
The legislative body must request a general description of the circumstances relating to the member’s need to appear remotely. This description does not have to be more than 20 words and the member does not have to disclose any personal medical information.
Additional Rules if Members Participate Remotely
If agency members participate remotely under this new law for either the just cause or emergency circumstances situations described above then the following rules apply:
1. The legislative body must provide a way for the public to remotely hear, visually observe, and remotely address the legislative body, either by a two-way audiovisual platform or a two-way telephonic service and a live webcasting of the meeting.
2. The legislative body must provide notice of how the public can access the meeting and offer comments.
3. The agenda must identify and include an opportunity for the public to attend and directly address the legislative body through a call-in option, an internet-based service option, and in-person at the location of the meeting.
4. The body cannot require comments to be submitted before the start of the meeting. The public must be allowed to make “real time” public comment.
5. If there is a disruption to the meeting broadcast or in the ability to take call-in or internet-based public comment, no further action can be taken on agenda items until the issue is resolved.
6. The legislative body must implement a procedure for receiving and resolving requests for reasonable accommodations for individuals with disabilities, and must give notice of these procedures.
7. Members participating remotely must participate through both audio and visual technology.
8. Members participating remotely must publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room at the remote location with the member and the general nature of the member’s relationship with the individual.
9. A member may not participate in meetings solely by teleconference under this law for more than three consecutive months or 20% of the regular meetings for the public agency within a calendar year. If the legislative body regularly meets less than 10 times a year, a member may not participate remotely for more than two meetings.
CONCLUSION
In addition to teleconferencing under the rules set forth in AB 2449 as described above, legislative bodies may still meet via teleconference by following the traditional Brown Act rules of identifying the teleconference site on the agency’s agenda and ensuring it is accessible for the public to attend.
Further, legislative bodies may meet by teleconference under AB 361 until January 1, 2024 or until the Governor ends the Declaration of Emergency which is expected to occur on February 28, 2023.
The City may continue to allow the public to attend meetings of the legislative bodies virtually (remotely).