Adopt Resolution 2022-002 authorizing the City Administrator to execute Change Order No. 4 to the on-call tree maintenance services contracts with John Ley’s Tree Service and with Iverson’s Tree Service, both for a not-to-exceed amount of $70,000 and extending the term of both through June 30, 2022.

On-call, as-needed tree care service contractors allow the City to address the many needs of our urban forest, such as removal of dead, diseased, or hazardous trees, pruning to maintain clearances and proper tree health, stump grinding, planting new trees, and watering. In addition to the trees located in the City's right-of-way, maintenance is also needed for trees located on all City properties, at City facilities, medians, trails, and parks. The City’s urban forest contains over 9,000 trees.

Public Works forestry staff can perform most of these tasks in a less expensive manner; however, our work force is simply spread too thin. Shifting our resources to work exclusively on trees would have immediate impacts on other facilities, such as the beach, parks, and open space. Having multiple tree care contractors on an on-call basis has proven to be an efficient way to expedite tree services in a cost-competitive manner.

The FY 2021-2022 adopted budget included $110,000 for tree care services. In November 2021, Council adopted Resolution 2021-072 increasing the budget for tree services for FY 2021/22 by $150,000 (Account No. 101-119-45-42001). 

In September 2018, for FY 2018/19, Council authorized the City Administrator to execute an On-Call Tree Maintenance Service Contract with John Ley’s Tree Service for $100,000 (Resolution 2018-097) and an initial one-year term ending June 30, 2019. In July 2019, for FY 2019/20, Council authorized the City Administrator to execute Change Order No.1 for $100,000 (Resolution 2019-048) and extend their term through June 30, 2020. For FY 2020/21, the City Administrator executed Change Order No. 2 for $24,999 and extended their term through June 30, 2021. For FY 2021/22, the City Administrator executed Change Order No. 3 for $24,999 and extended their term through June 30, 2022.

In September 2018, for FY 2018/19, Council authorized the City Administrator to execute an On-Call Tree Maintenance Service Contract with Iverson Tree Service for $100,000 (Resolution 2018-102) and an initial one-year term ending June 30, 2019. In July 2019, for FY 2019/20, Council authorized the City Administrator to execute Change Order No.1 for $100,000 (Resolution 2019-051) and extend their term through June 30, 2020. For FY 2020/21, the City Administrator executed Change Order No. 2 for $24,999 and extended their term through June 30, 2021. For FY 2021/22, the City Administrator executed Change Order No. 3 for $24,999 and extended their term through June 30, 2022.