Item Coversheet
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report 

November  3, 2020
CONSENT AGENDA

TO:

Honorable Mayor and City Council Members 
SUBMITTED BY:

Robert Harary, P.E, Director of Public Works
APPROVED BY: 

Chip Rerig, City Administrator
SUBJECT:

Resolution 2020-075 authorizing the City Administrator to execute Amendment No. 1 to the Measure X  Pavement Management Programs Funding Agreement with the Transportation Agency for Monterey County


 
RECOMMENDATION:

Adopt Resolution 2020-075 authorizing the City Administrator to execute Amendment No. 1 to the Measure X  Pavement Management Programs Funding Agreement with the Transportation Agency for Monterey County.

BACKGROUND/SUMMARY:

In November 2016, Monterey County voters passed Measure X, a three-eighths cent tax, which will provide funding to local agencies for roadways improvements for 30 years. On January 9, 2018, the City Council adopted Resolution 2018-004 authorizing a Pavement Management Programs Funding Agreement with the Transportation Agency for Monterey County (TAMC) for the City's use of Measure X funds.

 

As a condition of receiving Measure X funds, the City must maintain a Pavement Management Program (PMP). Under the Pavement Management Programs Funding Agreement, the City of Carmel, Monterey County, and five (5) other local municipalities combined resources to set up a cost-effective and consistent PMP. Further, the PMP allows these agencies to benchmark and compare their Pavement Condition Index on an “apples-to-apples” basis.

 

The Metropolitan Transportation Commission of the San Francisco Bay region created the “Street Saver” PMP system being used by all agencies in this group. According to Street Saver, our current Pavement Condition Index is 75 on a scale of 100, indicating one of the best pavement conditions overall in Monterey County, but with room for improvement.

 

The attached Amendment to the Measure X  Pavement Management Programs Funding Agreement simply continues the City’s 13.1% cost sharing to include only the PMP program cost without the consultant cost which was included in the original Agreement to field survey the pavement conditions and set up the database. The City’s cost for this year is $2,950, and the City’s cost for future years under this Amendment may not exceed $3,250.

FISCAL IMPACT:

Approval of Amendment No. 1 obligates the City to reimburse TAMC for actual PMP costs related to the City’s road network. The City’s cost for this year is $2,950, and the City’s cost for future years under this Amendment may not exceed $3,250. Sufficient funding is available in the Public Works operating budget.

 

To reiterate, the City is required to maintain a PMP in order to receive Measure X funds. The agreement with TAMC provides a cost-effective approach to meet this compliance and ensure ongoing receipt of these funds.

PRIOR CITY COUNCIL ACTION:

At the January 9, 2018 meeting, the City Council adopted Resolution 2018-004 authorizing the City Administrator to execute a Pavement Management Programs Funding Agreement with TAMC for the use Measure X funds. 

ATTACHMENTS:
ATTACHMENTS:
Description
Attachment #1 - Resolution 2020-075 TAMC Agreement Amendment No. 1
Attachment #2 - Amendment No. 1 to Measure X PMP Funding Agreement