The Police Building was constructed in 1967. Now 53 years old, this facility requires modernization to meet building codes, federal Americans with Disabilities Act requirements, and improvements to maintain police functionality.
In the FY 2017/18 Budget, Council allocated $250,000 for design and pre-construction activities for the project. In August 2017, Council awarded a professional services agreement to Kasavan Architects in the amount, including contingency, of $122,815. The original concept at that time was to renovate interior areas (dispatch room and new ADA restroom) and expand onto the southeast deck for new evidence processing, property storage, and utility rooms.
During the schematic design phase, a variety of alternatives were evaluated with the architect, and Council ultimately selected Option 5, which included interior renovations of 391 square feet (also modifying the existing conference room, and demolishing the existing emergency operations center), plus expansion into two wings of the building totaling 2,501 square feet. Selected Option 5 included expansion into the southwest planter area to house a new Emergency Operations Center/training room and three offices. As a result of the expanded scope of the project, an amendment to the agreement with Kasavan was awarded in April 2018 for a total, including contingency, of $74,534, increasing the total design services fee to $197,349.
Over the next 1-1/2 years, the project was periodically presented to the City Council and the various Commissions as outlined below.
- In April 2018, the Historic Resources Board concluded that the police building is not an historic resource.
- In May 2018, the Forest and Beach Commission approved the removal of 11 non-significant trees in the southwest planter, and requested to review the proposed landscaping/ planting plan.
- In June 2018, the Planning Commission provided six design recommendations.
- In August 2018, the City Council agreed to incorporate comments received from the Forest and Beach and Planning Commissions, as refined by the Project Team, and directed staff to obtain final approval from both commissions.
- In October 2018, the Forest and Beach Commission approved the landscaping/planting plan subject to one minor modification.
- In November 2018, the Planning Commission approved all design changes as presented.
In June 2018, Council adopted the FY 2018/19 Budget and Capital Improvement Program, which included $1,900,000 for construction of the project. The only expenditure from that fund was to replace lighting fixtures in the Police Building as required by the State’s Occupational Health and Safety Department.
In March 2019, the 90% design was reviewed by the City Council at which time Council directed staff to redesign and downsize the Project to exclude both expansion wings. The construction budget at that time was reduced from $1.9 million to $1.0 million, and the $900,000 returned to the fund balance.
Interior Building Renovations (Applicable to Options D and E):
The electrical system requires upgrades due to significantly-increased demands by computers, radios, communications, and 911 systems. Much of the heating, ventilation, boilers, and air handling systems are past their service life. Wiring for communication systems need to be replaced. Plumbing systems require repairs and upgrades to protect employee health. In addition, there are no ADA-compliant provisions for the building, so an accessible entry ramp and ADA-compliant restroom would be provided.